Public sector services

Census

  • Processing for birth registration
  • Processing for death registration
  • Processing for census transfer from Dzongkhag to Dzongkhag
  • Processing for census transfer from gewog to gewog
  • Processing for census transfer from village to village
  • Processing for name change and DoB correction
  • Processing for new Citizenship Identity Card/Special Resident Card (SRP)
  • Processing for replacement of Citizenship Card/Special Resident Card (SRP)
  • Household Information
  • Change of Head of Household
  • Processing for change of Spouse Information
  • Processing for change of Census status
  • Processing naturalization/ Regularization

ProcedureDocuments RequirementTAT
  1. Verification of documents
  2. Scanning of documents & processing online
  3. Online verification and approval
  4. Submit to the Ministry for final approval
  1. Duly filled in birth registration form (BCRS-BR-01
  2. Health card (for born in-country)/Birth certificate from competent authority (for born overseas)
  3. Marriage certificate of parents
  4. Citizenship Identity Card copy of both parents
  5. Statement of Tshogpa, Gup, Thromde Thuemi, Thrompon/Executive Secretary
15 minutes per case

 Procedure Documents Requirement TAT
  1. Verification of documents
  2. Scanning of documents & processing online
  3. Online verification
  4. Submit to the Ministry
  1. Duly filled in death registration form (BCRS-DR-01)
  2. Death certificate (must be signed by competent authority for overseas)
  3. Copy of CID/SRP card of the requestor
  4. CID/SRP card of the deceased
 15 minutes per case

Procedure                           Documents RequirementTAT
  1. Verification of documents
  2. Scanning of documents & processing online
  3. Online verification and approval from relieving Dzongkhag
  4. Submit to the Ministry
Duly filled in transfer form (BCSR-CT-01) signed byapplicant,head of household,Gup, Civil Registration Officer and Dasho Dzongdags of both relieving and receiving Dzongkhags Note: Lagthram mandatory for creation of new household 20 minutes per case

Procedure     Documents RequirementTAT
  1. Verification of documents
  2. Scanning of documents & processing online
  3. Online verification and approval from relieving Dzongkhag
  4. Submit to the Ministry
Duly filled in transfer form ((BCSR-CT-02) signed by applicant, head of households and Gups of both relieving and receiving gewog, Civil  Registration Officer and Dasho Dzongdag Lagthram mandatory for creation of new household20 minutes per case

Procedure   Documents RequirementTAT
  1. Verification of documents
  2. Scanning of documents & processing online
  3. Online verification and approval from relieving Dzongkhag
  4. Submit to Ministry
Duly filled in transfer form ((BCSR-CT-02) signed by applicant, Gup, Civil  Registration Officer, Dasho Dzongdag and head of households of both relieving and receiving households Lagthram mandatory for creation of new household20 minutes per case

Procedure  Documents RequirementTAT/Fee

a. Verify  documents

b. Submit to the  Ministry

Note: Name change being done from the Ministry only                                                                                                                                                  

Duly filled application form signed and sealed by concerned gup along with the copy of service record certified by RCSC (civil servants) record officer (armed forces), HR officer (judiciary, autonomous agencies & corporations), Zhung Dratshang/Udzin or head of institutions (monks and nuns), academic mark sheets (civil servants of various organizations, armed forces & students)  and school leaving certificate (students) and Thromde Thuemi, Thrompon, Executive Secretary, Gup and Tshogpa (for others)Note: Original certificates must be produced for authentication20 minutes per caseNu.300

ProcedureDocuments RequirementTAT/Fee
  1. Cross checking by operator
  2. Registering in record
  3. Verification by  Civil Registration Officer
  4. Counter sign by Dasho Dzongdag
  5. Photograph & thump print
  6. Scanning and online application
  7. Approval and printing  from Ministry
  8. Receiving from headquarter
  1. Duly filled in new CID/SRP application form (BCRS-CID/SRP-01) with sign and seal of the Gup, Civil Registration Officer, Dungpa and Dasho Dzongdag
  1. One passport size photograph of the applicant affixed to form
One day in case of ThimphuMinimum one month in case of DzongkhagsFee: Nu100

ProcedureDocuments RequirementTAT/Fee
  1. Cross checking by operator
  2. Photograph & thump print
  3. Scanning and online application
  4. Approval and printing from the Ministry
  5. Receiving from headquarter
  1. Duly filled in application form (BCRS- LOST-01)
  2. One latest passport size photograph affixed to form
  3. Letter certified by Zhung Dratshang/Udzin/head of institution and original payment receipt in case of monks and nuns to change image to farmer
One day in case of ThimphuMininum one month in case of DzongkhagNu. 400 for lost casesNu. 100 for simple replacements only

ProcedureDocuments RequirementTAT/Fee
  1. Verification of documents
  2. Scanning of documents & processing online
  3. Online verification
  4. Submit for approval from the Ministry
Duly filled Household Information Form by applicant.15 minutes

 Procedure Documents RequirementTAT/Fee
  1. Cross checking of documents
  2. Registering in record
  3. Verification of documents
  4. Countersigning by  Dasho Dzongdag
  5. Applying online
  6. Submit for approval from Ministry
  1. Duly filled in change of HoH form signed by applicant, Gup and Dasho Dzongdag
  2. Consensus and signatures from members who are 18 years and above
 30 minutes per case

 ProcedureDocuments RequirementTAT/Fee
  1. Verification of information
  2. Submit to the Ministry

Note: Being done from the Ministry

  1. Duly filled in spouse change form
  2. Marriage certificate
  3. Recommendation letter from gewogs
15 minutes per case

ProcedureDocuments RequirementTAT/Fee
  1. Verification of information
  2. Submit to the Ministry
  1. Copy of Kasho
  2. Approval letter from Ministry/Department
  3. Original CID/SRP
20 minutes per case

ProcedureDocuments RequirementTAT/Fee
  1. Verification of information
  2. Submit to the Ministry
Investigation letter from Ministry20 Minutes

   

Land Record

  • Processing for transfer of land from government institution to government institution or  Gerab Dratshang
  • Processing for registration of land in minor’s name (under 18)
  • Processing for transfer and registration of land in case of sale, purchase, exchange, gift, donation and inheritance
  • Processing for re-instatement of omitted land
  • Processing for land transfer/ Thram Transfer from who wants to leave country
  • Land mortgaging
  • Processing for Land  Kidu
  • Processing for allotment of GRF or government land
  • Processing for land acquisitions and Satshab allotment
  • Processing for correction of error & discrepancies in Thram and cadastral records
  • Processing for conversion of Chuzhing (wet land) to dry land
  • Processing for leasing of GRF land for Tsamdro, Sokshing, agriculture, etc

ProcedureDocuments RequirementTAT/Fee
  1. Agency concerned shall submit documents required to the Dzongkhag/ Dungkhag/ Thromde
  2. Dzongkhag/Dungkhag/Thromde shall verify the case and forward it to NLCS within 30 days
  3. NLCS shall approve the change of Thram and accordingly confirm to Dzongkhag/ Dungkhag/ Thromde/Gewog
  1. Copy of clarification or consensus letter from the parent organizations or ministries
  2. Copy of the government order

Application form LT (2)

30 days

ProcedureDocuments RequirementTAT/Fee
  1. Verification and authentication of documents
  2. Submit to NLCS
  1. Authentication and recommendation letter from Thromde or Gup
  2. Letter identifying a legal guardian as custodian of the minor by Thromde or Gup
One monthFee: Nu400

ProcedureDocuments RequirementTAT/Fee
  1. The land owner or the beneficiaries must submit the documents as mentioned
  2. The gewog shall forward the transaction to the Dungkhag/Dzongkhag within thirty days after public notification
  3. The LR Office shall carry out survey, prepare reports, further submit to NLCS
  4. The NLCS shall complete the registration of land within 30 days and send the updated thram and cadastral map copies to Dzongkhag/ Dungkhag
  1. Duly filled in LT form I
  2. Land holding declaration form LT form IV of the buyers
  3. Transaction deed with legal stamps in case of purchase of land which has the mention of clear terms and conditions including costs
  4. No objection certificate from the family members in case of family land
  5. No objection certificate from co-owner in case of joint ownership
  6. Copy of the ID card of the transferee

Note: Land below 10 decimal in rural and 13 decimal in urban is not eligible

One dayFee: 400

ProcedureDocuments RequirementTAT/Fee
  1. The applicant must report to the gewog along with the documents as mentioned
  2. The gewog shall submit the report to Dzongkhag/ Dungkhag within 15 days
  3. The Dzongkhag shall submit report to NLCS within 15 days
  4. NLCS shall reinstate and confirm the Dzongkhag/ Dungkhag/Gewog to update the Thram within 30 days
  1. Copy of the old Thram
  2. Copy of CID card
  3. Application form OL (1)

Note: If the period of omission is more than five years, the NLCS shall direct the Thromde or the Ministry of Agriculture and Forests to take over the land as Government Reserved Forest land

One month

ProcedureDocuments RequirementTAT/Fee
  1. Person who wish to leave shall submit and internal agreement or any other documents to authenticate and consider for Thram transfer
  2. Gewog shall verify the case and submit the report to Dungkhag/Dzongkhag
  3. Dzongkhag/Dungkhag/Thromde shall report it to NLCS to effect Thram changes in the name of beneficiaries
  4. Dzongkhag/Dungkhag/Thromde shall also seek approval to declare GRFL in case the land owner has migrated
Internal agreement or any other authentication documents to consider Thram transferOne week

ProcedureDocuments RequirementTAT/Fee
  1. Financial institution shall submit mortgage deed to the Dzongkhag/ Dungkhag/ Thromde
  2. Dzongkhag/Dungkhag/Thromde shall cross check with mortgage register and return the mortgage deed to financial institutions within one day after endorsement if found the same land is not mortgaged
Mortgage deed from financial institutions in line with loan sanctioning normsNote: If loan availed is defaulted then the mortgaged land shall be transferred to mortgagee based on the verdict passed by Royal Court of Justice

ProcedureDocuments RequirementTAT/Fee
  1. Kidu application shall submit applications along with the required documents
  2. Gewog shall verify and submit report to the Dzongkhag along with recommendation form RH (1) within one month
  3. Dzongkhag shall verify and submit the recommendations to NLCS within one month
  4. NLCS shall verify and process for commission meeting, instruct Dzongkhag to identify potential land, cross check census status, and then submit to His Majesty the King. After receipt of command from His Majesty the King, NLCS shall direct the Dzongkhag to carry out the plans for implementation of rehabilitation
  1. Application
  2. Duly filled in land property declaration form RH (2)
  3. Duly filled in family members declaration form RH (3)
Can’t be   determined

ProcedureDocuments RequirementTAT/Fee
  1. Individuals/institutions shall submit application clearly mentioning as specified
  2. The DLC (Dzongkhag Land Committee) shall verify submit report on GLA form (1 & 2) for final endorsement if they find that there will not be any adverse impacts
  3. NLCS shall endorse and inform the Dzongkhag in writing
Application clearly mentioning the purpose of acquiring, provision of annual plan, availability of budget and period of constructionsOne month

ProcedureDocuments RequirementTAT/Fee
  1. Institution shall submit applications with clear mention of interests
  2. Dzongkhag shall conduct meeting with land owners within one month
  3. Land owners shall submit application requesting for cash or land substitute
  4. Dzongkhag shall assess the identified land if it is good for agriculture, obtain forest clearance if it is good and submit all documents to NLCS and concerned agencies for approval
  5. NLCS shall intimate approvals to the Dzongkhag/Dungkhag
  1. Application clearly stating the interests for which the land is to be acquired
  2. Duly filled in form PLA (6) by land owners who wish to receive cash compensation for land. Land to be identified by those who want land substitute
  3. Completed form PLA (4) must be ensured by Dzongkhag if the land is agriculturally fit
2 months

ProcedureDocuments RequirementTAT/Fee
  1. Land owner shall submit application to Gup/Dzongkhag/Dungkhag
  2. Dzongkhag Land Record Section shall visit the particular site, investigate as per Land Act and submit the findings to the NLCS within 30 days
  3. NLCS shall intimate the corrections to the Dzongkhag/Dungkhag/ Gewog
Application clearly mentioning the technical errors made during survey or Thram compilation, wrong boundary or location of the land15 days

ProcedureDocuments RequirementTAT/Fee
  1. Land owner submits the application form
  2. Gewog shall verify if proposed land is an inherited land and that s/he has no other land
  3. Dzongkhag shall intimate the Gup and proponent, be it rejection or approval. The report if approved shall be submitted to the NLCS within 15 days
Application along with the Form LC-1Note: The conversion shall be permitted only up to 50 decimals15 days

ProcedureDocuments RequirementTAT/Fee
  1. Proponent shall submit application along with the forms as prescribed
  2. Dzongkhag Land Committee (DLC) shall assess as per the prescribed annexure and submit the report to MoAFs
  3. The MoAFS shall seek approval from NLCS
  4. The NLCS shall intimate its approval to MoAFS/
  5. Dzongkhag/ Dungkhag
  1. Application along with the form prescribed under GP-1 for Tsamdro and SK-1 for Sokshing
  2. Completed Annexure GP-3 and SK-2 to be done by DLC/LRO
One month

 

Culture

  • Processing for approval of construction for new religious structures
  • Processing for approval for renovation of structures more than 100 years
  • Processing for approvals for renovation of structures less than 100 years
  • Processing for approval for ceremonies (drupchen & kurims) and invitation of Lams
  • Approval for renovation of choetens
  • Processing for approvals for construction for new Choeten

ProcedureDocuments RequirementTAT/Fee
  1. Receive applications from proponents along with documents
  2. Verify documents
  3. Forward documents to DoC for approval if all documents are submitted
  1. Application endorsed by gewog
  2. Duly filled in Form A
  3. Drawings & estimates
  4. Mode of execution letter
  5. Land Thram Copy
 1 hour

ProcedureDocuments RequirementTAT/Fee
  1. Receive applications from proponents along with documentts
  2. Verify documents
  3. Forward documents to DoC for approval if all documents are submitted
  1. Duly filled renovation forms A
  2. Existing drawings
  3. Proposed drawings
  4. Estimates
  5. Mode of execution letter
  6. Photographs of existing structure
  7. Land Thram copy
1 hour

ProcedureDocuments RequirementTAT/Fee
  1. Receive applications from proponents along with documentts
  2. Verify documents
  3. Forward documents to DoC for approval if all documents are submitted
  1. Duly filled in renovation form A
  2. Existing drawing
  3. Proposed drawing
  4. Estimates
  5. Photographs of existing structure
  6. Land Thram copy
1 hour

ProcedureDocuments RequirementTAT/Fee
  1. Receive applications from proponents along with documentts
  2. Verify documents
  3. Accord approval if found valid
  1. Application with endorsement from gewogs
  2. Certification letter of the Lam concerned (in case inviting  of Lams outside Zhung Dratshang’s list)
30   Minutes

ProcedureDocuments RequirementTAT/Fee
  1. Receive applications from proponents along with documents
  2. Verify documents
  3. Forward documents to DoC for approval if all doc
  4. Accord approval if found valid
  1. Application endorsed by gewog
  2. Duly filled in Form A
  3. Drawings & estimates
  4. Mode of execution letter
  5. Sites elevation
  6. Land Thram copy
1 hour

ProcedureDocuments RequirementTAT/Fee
  1. Receive applications from proponents along with documents
  2. Verify documents
  3. Forward documents to DoC for approval if all documents are submitted
  1. Application endorsed by gewog
  2. Duly filled in Form A
  3. Drawings
  4. Mode of execution letter
  5. Land Thram Copy
 1 hour

Environment

  • Issuance of environment clearance for roads
  • Issuance of EC for power transmission and distributions lines (<33kv)
  • Issuance of EC for mines and quarries
  • Issuance of EC for for cottage industries
  • Issuance of EC for small industries
  • Issuance of EC for medium industries
  • Issuance of EC for large industries
  • Issuance of EC for hydropower
  • Issuance of EC for Forest Management Unit
  • Issuance of EC for for urban activities
  • Issuance of EC for for for others (BHU, schools, mobile towers, residential houses, etc)
  • Renewal of EC

ProcedureDocuments RequirementTATApplication Fee Processing Fee
  1. Proponent submits duly filled in IEE form along required documents
  2. Site visit by Environment Officer and report writing
  3. Approval or denial of EC
  4. forward to NECS(high ways & roads crossing other Dzongkhag boundary)
  1. Forestry clearance in case of activities happening in or through state land
  2. Copy of thram
  3. KMZ file/Map
  4. Clearance from DoR/DANTAK
  5. Social clearance
  6. Revenue receipts
  7. Survey report in case of farm road, feeder roads and highways
 10 days per   activityApplication fee of Nu. 500 Nu. 2 per meter

ProcedureDocuments RequirementTATApplication FeeProcessing Fee
  1. Proponent submits duly filled in IEE form along required documents
  2. Site visit by Environment Officer and reporting writing
  3. Approval or denial of EC
  4. Forward to NECS (if crossing other dzongkhag boundary)
  1. Forestry clearance
  2. Social clearance
  3. KMZ file/Map
  4. Revenue receipts
  5. Survey report
 One to two weeks per activityApplication fee of Nu. 500 Nu. 2/meter

ProcedureDocuments RequirementTATApplication FeeProcessing Fee
  1. Proponent submits duly filled in IEE form along required documents
  2. Prepare ToR
  3. Carry out EIA
  4. Site visit by NEC
  5. Approval of EIA
  6. Preparation of EMP
  7. Frame mining plan
  8. Approval or denial of EC
  1. Duly filled guidelines for mine and quarries
  2. KMZ file/Map
  3. approved EIA/EMP/MP
  4. Forestry clearance in case of activities happening in or through state land
  5. thram copy (if happening in Pvt land)
  6. Social clearance
  7. Revenue receipts
  8. Survey report
 years Nu. 500 Nu. 1300 /acre

ProcedureDocuments RequirementTATApplication FeeProcessing Fee
  1. Proponent submits duly filled in IEE form along required documents
  2. Site visit by Environment Officer
  3. Approval or denial of EC
  1. Forestry clearance in case of activities happening in state land
  2. Social clearance
  3. KMZ file/Map
  4. Thram copy (if in private land)
  5. Revenue receipts
  6. Survey report
 Two weeks 500 500

ProcedureDocuments RequirementTATApplication FeeProcessing Fee
  1. Proponent submits duly filled in IEE form along required documents
  2. Site visit by Environment Officer
  3. Approval or denial of EC
  1. Forestry clearance in case of activities happening in state land
  2. Social clearance
  3. KMZ file/Map
  4. Thram copy (if in private land)
  5. Revenue receipts
  6. Survey report
 Two weeks Nu:500 Nu:2000

ProcedureDocuments RequirementTATApplication FeeProcessing Fee
  1. Proponent submits duly filled in IEE form along required documents
  2. Site visit by Environment Officer
  3. Approval or denial of EC
  1. Duly filled in guidelines for industries
  2. Forestry clearance in case of activities happening in state land
  3. Social clearance
  4. Thram copy (if in private land)
  5. Revenue receipts
  6. Survey report
 One year Nu:  500 Nu: 30000

ProcedureDocuments RequirementTATApplication FeeProcessing Fee
  1. Proponent submits application
  2. Prepare ToR
  3. Carry out EIA
  4. Prepare DPR
  5. Site visit by NEC
  6. Approval of EIA
  7. Preparation of EMP
  8. Approval or denial of EC
  1. Duly filled guidelines for industries
  2. Forestry clearance in case of activities happening in or through state land
  3. Social clearance
  4. Detailed project report (DPR)
  5. Revenue receipts
  6. Survey report
 Two to three years per case Nu: 500 Nu: 50000

ProcedureDocuments RequirementTATApplication FeeProcessing Fee
  1. Proponent submits application
  2. Prepare ToR
  3. Carry out EIA
  4. Prepare DPR
  5. Site visit by NEC
  6. Approval of EIA
  7. Preparation of EMP
  8. Approval or denial of EC
  1. Duly filled guidelines for hydropower
  2. Forestry clearance in case of activities happening in or through state land
  3. Social clearance
  4. DPR
  5. Revenue receipts
  6. Survey report
 Five years Nu: 500 Nu. 1,000/megawatt

ProcedureDocuments RequirementTATApplication FeeProcessing Fee
  1. Proponent submits application with duly filled IEE form
  2. Issuance of ToR for EIA
  3. Site visit by NEC
  4. Approval or denial of EC
  1. Social clearance
  2. Revenue receipts
  3. Survey report
  4. Approved EIA report
  5. Approved EMP
 One year Nu:500 Nu.2/acre

ProcedureDocuments RequirementTATApplication FeeProcessing Fee
  1. Proponent submits duly filled in IEE form along required documents
  2. Site visit by Environment Officer
  3. Approval or denial of EC
  1. Forestry clearance in case of activities happening in state land
  2. Social clearance
  3. Thram copy
  4. Revenue receipts
  5. Survey report
Twoweeks per case Nu: 500 Nu. 1,000 processing fee

ProcedureDocuments RequirementTATApplication FeeProcessing Fee
  1. Proponent submits duly filled in IEE form along required documents
  2. Site visit by Environment Officer
  3. Approval or denial of EC
  1. Forestry clearance in case of activities happening in state land
  2. Social clearance
  3. Thram copy
  4. Revenue receipts
  5. Survey report
 Two weeks Nu 500 Nu 2000

ProcedureDocuments RequirementTATApplication FeeProcessing Fee
 Proponents submits an application only for small projects but have to follow all procedures for big projects
  1. Copy of previous EC
  2. Compliance monitoring report
  3. All renewed documents for bigger projects
 Time taken for obtaining the initial EC 20% of initial fee

Forestry

  • Processing for Rural timber allotment
  • Timber approval and marking from CF
  • Establishment community forests
  • Creation of private forests
  • Plantation/ afforestation
  • Protection of water resources
  • Implementation of capital construction activities

ProcedureDocuments RequirementTAT
  1. Proponent submit application along with required documents
  2. Make site visit and submit verification report to Range Office
  1. Duly filled in rural timber form
  2. Copy of Lagthram
  3. CID copy
  4. Construction approval from gewog/DE
3 days per applicant

ProcedureDocuments RequirementTAT
  1. Timber application form submission  by CFMG members
  2. Application form verification by CF executive  members
  3. Timber marking  by Gewog Forest Officer along with CF Executive members
 Application from the proponent to the CF Chairman One week per CF

ProcedureDocuments RequirementTAT
  1. Gewog and DzFO office propose budget
  2. Receive budget approvals
  3. Demarcate areas
  4. Conduct public meeting
  5. Frame bylaws
  6. Issue certificate
 CFMG members submit CF application form through Gewog to the Dzongkhag AdministrationThree weeks per CF

ProcedureDocuments RequirementTAT
  1. Proponent submit application along with required documents
  2. Cross check if all documents are there
  1. Duly filled up application form
  2. Copy of Lagthram
 Two weeks

ProcedureDocuments RequirementTAT
 Identification of plantation site by respective Gewog Forest Ranger
  1. Approved plan and identified sites
  2. Technical Sanction
Six months

ProcedureRequirementsTAT
DocumentsFeesOthers
Site identification and proposed in the annual budget
  1. Approved plan and identified sites
  2. Technical Sanction
NANAOne month

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Receive budget
  2. Coordinate with engineers for estimates and drawings
  3. Decide on the modalities of execution
  1. Estimates and drawings
  2. Budget
  3. All kinds of clearances
NANAAs soon as budget approval

Engineering

  • Survey, Estimates and Drawings
  • Technical sanction
  • Tender Document Preparation
  • NIT
  • Opening of Tenders
  • Evaluation of Bids
  • Award of works
  • Mobilization of works
  • Material Advance
  • Handing taking of works
  • Processing of payment of bills (both running and final)
  • Issuance of house construction approvals
  • Processing of Labour permit
  • Processing for EOL for staff
  • Processing for study leave of staff
  • Processing for paternity/maternity/medical leave of the staff
  • Nominations for training/workshops, etc
  • Processing for leave of staff(earned and casual)
  • Processing for transfer of staff

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Gewogs & sector heads plans, consult and finalize
  2. Intimate the engineers for preparation of drawings, designs and estimates.
  1. Social clearances
  2. Finalized site
NANA1 week per building, 3 days for smaller works like toilets, two days per KM      (road works , R/ walls)

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Prepare estimates, designs, drawings
  2. Accord sanction
  1. Drawings
  2. Estimates
  3. History sheet
NANA10 minutes per case

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Convert estimates to Bill of Quantities.
  2. Prepare SBD
  3. Scanned drawings, SBD and estimates in PDF.
  4. Upload in the web page for downloading.
  1. BoQ
  2. SBD
NANA2 days for bulk tendering and one day for one to three works

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Prepare NIT by the NIT focal person
  2. Advertise in the medias
a) EstimatesNANAOne day

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. The contractor or the contractors’ representatives submit the tender documents to engineering office
  2. Concerned site engineer calls all the committee members
  3. The opening committee sits for opening and draws minutes of meeting.
  4. The opening committee forwards the bidding documents to Evaluation Chairman for evaluation.
  1. Bidding documents
  2. Opening committee members
  3. Contractors or representatives
  4. Opening sheet as per the PRR 2009
NANAOne day

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. The evaluation chairman identified the accounts personnel and engineers for evaluation.
  2. Carry out the evaluation on-line system (e-tool).
  3. Prepare the comparative statement.
  4. Prepare evaluation report sheet.
  5. Present to the Awarding Committee.
1.Bidding documents2. EstimatesNANA1 day for limited and three weeks for open tender per work

ProcedureRequirementsTAT
DocumentsFeesOthers
The awarding committee sits for awarding the work.
  1. Chairman from Evaluation Committee
  2. Awarding committee members
  3. Evaluation report sheet
  4. Comparative statement
NANAOne hour to three hours

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Checked the validity BG (Bank Guarantee)
  2. Enter into MB
  3. Release 10% of contract amount
  4. Forward to Accounts Section.
Bank Guarantee in original with validityNANA1 hour

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Verify the material at site
  2. Enter in measurement
  3. Release 75% of material bill submitted by the contractor.
  4. Forward to Accounts Section for release of payment.
  1. Bills of materials
  2. Materials at site
NANA3 days

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Contractors submit completion report
  2. Site Engineers check the works at site as per the BoQ and specifications
  3. Give completion report
Completion report by concerned site engineers.NANAWithin one week

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Contractor submit the bills
  2. Two Engineers are engaged for joint measurement to minimise the errors.
  3. Engineers verify the bill submitted by the contractor.
  4. DE cross check
  5. Forward to Accounts Section
Bills and BOQNANA25 days

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. The applicants put up the application for house construction from floor two and above.
  2. The Dzongkhag approves the private construction till floor two level and forward from floor 2 and above to MoWHS for accord of approval.
  1. Environment clearance
  2. Drawings in triplet form
  3. Copy of Lagthram
  4. Site plan (includes cadastral map)
NANAOne day

ProcedureRequirementsTAT
DocumentsFeesOthers
Contractor and an individual shall submit application
  1. Application from proponent
  2. Approval for construction/work award letter in case of contractor
NANA30 minutes

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Staff put up application
  2. DE office compiles and put up to HR office
  1. Must have the reasons and duration
  2. Undertaking duly signed on legal stamp
NANA20 minutes per case

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Staff put up application
  2. DE office compiles and put up to HR office
  1. Must have the reasons and duration
  2. Undertaking duly signed on legal stamp
  3. Duly filled training forms, audit & police clearance
NANA20 minutes per case

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Staff put up application
  2. DE office compiles and put up to HR office
  1. Birth certificate or authentication letter from a hospital administration for maternity and paternity leave
  2. Referral letter or authentication letter/documents from hospital administration for medical leave
NANA20 minutes per case

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Staff put up application
  2. DE office compiles and put up to HR Office
  1. Invitation letter from agencies or institutions
  2. Recommendations from sector head
  3. Duly filled training forms, audit and police clearance
NANA20 minutes per case

ProcedureRequirementsTAT
DocumentsFeesOthers
Receive application and forward it to HRODuly filled in application formsNANA10 minutes per case

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Ministry issues office orders or verbal directives
  2. See the genuiness of the applicant
  3. See if we will receive reliever
  4. Forward to HRO
Application/duly fill transfer formNANA10 minutes

Procurement

  • Procurement of goods and services
  • Processing of bills
  • Issue of goods
  • Surrendering of unserviceable stock

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Compilation of services lists
  2. Quotation call
  3. Opening
  4. Evaluation & comparative statement
  5. Result declaration
  6. Supply order
  1. Quotation from interested bidders
  2. SBD

c. Comparative statement

NANA60 days

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Receive goods and services
  2. Cross check with the costs s/he has quoted
  3. Enter into stock register
  4. Verify
  1. Bills from the suppliers
  2. Good issue note/ receipt note
NANAOne day per bill

ProcedureRequirementsTAT
DocumentsFeesOthers
Cross check with the requisition listsConcerned sector heads or his/her representatives to collect goodsNANAOne day

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Receive a list of obsolete items
  2. Compile a list of unserviceable stock
  3. Write to DNP
List of unserviceable stockNANAOne week

Revenue

  • Deposits of fees collected from various proceeds (tender documents, land leasing, etc)
  • Deposits of rural tax collection(land, house, cattle, etc)
  • Processing for death compensation
  • Processing for house insurance deposits

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Verifying of documents
  2. Punching in the RAMIS system
  3. Issuing of receipts
  4. Deposits
Will depend on sources of revenueNANA30    minutes

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Verify documents
  2. Punching in the RAMIS system
  3. Issue of receipts to concerned gewogs
  4. Deposit
Form duly filled and signed by gupsNANA30    minutes

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Verification of documents signed by census office
  2. Issue of forms as per the record of concerned gewog
  3. Receive signs and seal of Dasho Dzongdag
  4. Forward to Accounts Section
  1. Duly filled in death register form
  2. CID copy of person who receive compensation
NANA20     minutes

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Receive money from Gups
  2. Hand over the money to RICBL and get a receipt
  3. Hand over the receipt to gewogs
Duly filled in RICBL receiptNANA30     minutes

Accounts and budgets

  • Preparation of annual budget online(both capital and current)
  • Proposal of GDG activities through online
  • Budget preparation for new appointments
  • Budget transfer for transferred in and out employees
  • Mid-year budget review
  • Financial monitoring(Quaterly)
  • Ad hoc budget appropriations
  • Budget Re-appropriation and supplementary
  • Bill payments to contractors and suppliers
  • Disbursement of salary
  • Disbursement of TA/DA
  • Disbursement of LTC/Leave encashment
  • Disbursement of increment
  • Release/payment of death compensation
  • Repayment of staff loan and schemes
  • Issuing TDS certificate, LPC, pay slips and recepits
  • Processing EOL for staff
  • Processing for study leave of staff
  • Processing for paternity/ maternity/ medical leave
  • Nominations for training/ workshops, etc
  • Processing for leave of staff(earned and casual)
  • Processing for transfer of staff

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Circulation of budget notification received from DNB & GNHC
  2. Verification of the proposals received from Sectors and Gewogs
  3. Budget incorporation in the MYRB system

d. Submit to DNB for discussion and approval

  1. Budget proposals from sectors and gewogs
  2. GT minutes from gewogs
NANATwo months

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Gewogs plan and send proposals to Dzongkhag
  2. Budget incorporation in the MYRB system
  3. Submit to DNB for approval
GT minutesNANATwo weeks for whole gewog

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Sectors apprise Accounts on the new incoming staff
  2. Calculate amount of fund required
  3. Re-appropriate required amount to relevant sector from provisional budget
Appointment order of new incoming staffNANAOne day

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Propose and receive fund transfer letter
  1. Verify the proposal
  2. Proposing and approving the proposal through system (MYRB)
Fund transfer working sheetNANATwo days for bulk

ProcedureRequirements
DocumentsFeesOthers
  1. Received review notification from the DNB
  2. Collect and compile information related to capital activities from relevant sectors
  3. Submit the final report to DNB
N/ANANA

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Review system expenditure statement
  2. Inform sector accordingly of their fund status
  3. Do fund adjustment among the activities as per sector requisition
N/ANANAOne week

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Write ad hoc budget requisition letter to DNB
  2. Receive ad hoc budget incorporation approval from DNB
  3. Processing through the MYRB system
Budget from VIIINANAOne week

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Approval of note sheet with detail write up
  2. Update in the MYRB system
Approved note sheetNANA20 min per transaction

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Bills to be checked and verified by DE, procurement officer and sectors
  2. Bills re-verified by accountants
  3. Voucher preparation
  4. Cheque preparation
  5. Voucher and cheque signing
  1. Original bills
  2. Measurement book
NANA5 days

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Update loan, advance and scheme deductions
  2. Voucher preparation
  3. Cheque preparation
  4. Voucher and cheque signing
Loan and scheme deduction letterN/AThird week of the month

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Bill verification
  2. Voucher preparation
  3. Cheque preparation
  4. Voucher and cheque signing
Original bill accompanied by tour reportNANAFirst week of succeeding month

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. HR section issues office orders
  2. Voucher preparation
  3. Cheque preparation
  4. Voucher and cheque signing
Office orderNANALatest by last week of July

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. HR section issues office orders
  2. Update in the payroll
Office orderNANASecond week of January and July

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Voucher preparation
  2. Cheque preparation
  3. Voucher and cheque signing
Death claim certificateNANA30 min

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Voucher preparation
  2. Cheque preparation
  3. Voucher and cheque signing
  4. Forward/deposit cheques to various FIs
    N/ANANATwo days

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. System processing
  2. Sign and seal
N/ANANA30       minutes per case

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Staff put up application
  1. AO office compiles and put up to HR office
  1. Must have the reasons and duration
  2. Undertaking duly signed on legal stamp
NANA20       minutes per case

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Staff put up application
  2. AO office compiles and put up to HR office
  1. Must have the reasons and duration
  2. Undertaking duly signed on legal stamp
  3. Training forms, audit & police clearances
NANA20       minutes per case

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Staff put up application
  2. AO office compiles and put up to HR office
  1. Birth certificate or authentication letter from a hospital administration for maternity and paternity leave
  2. Referral letter or authentication letter/documents from hospital administration for medical leave
NANA20       minutes per case

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Staff put up application
  2. AO office compiles and put up to HR Office
  1. Invitation letter from agencies or institutions
  2. Recommendations from sector head
  3. Training forms, audit and police clearances
NANA20minutes per case

ProcedureRequirementsTAT
DocumentsFeesOthers
Receive application and forward it to HRODuly filled in leave application form onlyNANA10minutes per case

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Ministry issues office orders or verbal directives
  2. See the genuiness of the applicant
  3. See if we will receive reliever
  4. Forward to HRO
Application/duly fill transfer formNANA10       minutes

Planning

  • Coordination of annual budget preparation
  • Preparation of APA online
  • Prepare and conduct of MTR for 11th plan
  • Prepare APA review meeting
  • Coordinate monitoring visits to development activity sites
  • Prepare five year plans

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Check if the proposals are in line with plan and budget notification
  2. Give it to budget officer
  3. Submit to DT
  4. Endorse by DT
  1. GT minutes
  2. 11th plan document
NANAOne month

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Cross check if the proposals  are as per the budget availability
  2. Conduct series of meetings and set targets
  1. Data from sectors and gewogs
  2. 11th plan document
NANAThree months

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Compile datas from sectors and gewogs
  2. Make presentation slides
  3. Conduct series of meetings with gewogs and sectors and finalize the presentation slides
  1. Data from sectors and gewogs
  2. 11th plan document
NANATwo months

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Compile data or facts and figures along with evidences
  2. Conduct meeting and finlaize
Data from sector heads and gewogs along with evidences like photographs, etc.NANAOne month

ProcedureRequirements
DocumentsFeesOthers
  1. Plan site visits
  2. Inform Dasho and  tender committee members
  3. Office order
  1. Site engineer
  2. BoQ
  3. Site order book
NANA

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Attend meeting conducted by GNHC on inception
  2. Attend meeting on frameworks presentaiton
  3. Present it to the gewogs and sector
  4. Draft document line with the guidelines and directives
  5. Conduct series of consultation meetings
  6. Finalize and endorse by DT
  1. Guide line book
  2. Budget outlay ceiling
NANATwo years

Disaster Response service

  • Reaching of search and rescue team at the disaster site
  • Issuance of relief materials and emergency kits to affected during disaster and assessment if affected households

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Receive information from any individual, office, agency, etc about the disaster or accidents
  2. Inform rescue team
  3. Gather materials
All the required materials and kids required for rescuingNANADepends on the situation

ProcedureRequirementsTAT
DocumentsFeesOthers
  1. Gewog informs the Dzongkhag
  2. Dzongkhag forms a team of two or three officials
  3. Reach the kits
Information by gewog as well as site visits that would determine the eligibility of materials and kitsNANAWithin 12 hours

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